1. What this prompt does

• Function: This AI-powered workflow analyzes your Google Drive’s current structure, finds duplicates and outdated files, and generates a complete, actionable strategy—including reorganization, naming conventions, sharing, backups, tagging, and cleanup plans. You provide folder/file details, and the AI delivers a step-by-step plan to supercharge your file management.
• Target:
  • Busy professionals managing hundreds of files needing fast, organized access
  • Team leaders aiming to streamline document sharing and permissions across departments
  • Small business owners who want to safeguard important files and optimize storage costs
  • Students/researchers handling large volumes of study or project documents wanting stress-free access and backup
• Benefit:
  • Save hours on manual sorting, finding, and organizing files
  • Get instant, customized folder structures and naming rules
  • Avoid losing important files with smart backup and version control
  • Optimize storage space and ensure secure, efficient team collaboration

2. How do you use this prompt?

1. Open Claude
2. Copy the prompt above
3. Paste into Claude and run
   User Input :

   I want you to act as an AI file management consultant for Google Drive. Perform the following steps for my Google Drive files:  
   1. Analyze my current folder and file organization structure.  
   2. Identify duplicate files, expired  documents, and large files.  
   3. Recommend how to reclassify files by project, time, and importance.  
   4. Create standardized folder naming conventions.  
   5. Recommend a file version control strategy suitable for Google Drive.  
   6. Design a file sharing permission management solution for different teams or purposes.  
   7. Create a backup strategy for important documents.  
   8. Establish a retrieval and tagging system for fast file search.  
   9. Suggest ways to optimize storage space.  
   10. Develop a regular file cleanup and archiving plan.  
   Ask me for any needed information  as you proceed. Format your output clearly by section, using checklists and actionable steps for each part.
   

4. Get a complete, expert file management plan tailored to your Google Drive

3. When will you need this prompt?

• Business managers → Audit messy team folders and instantly upgrade organization, sharing, and access control
• Freelancers & consultants → Prepare project files for handover with smart naming, backup, and cleanup
• Students & researchers → Tame years of lecture notes, research, and assignments for easy revision and sharing
• Startups & SMBs → Prevent data loss, control permissions, and save on storage costs as teams grow
• Remote teams → Streamline onboarding/offboarding, file access, and document retrieval with zero confusion