1. What this prompt does

• Function: This prompt generates a complete, actionable plan for transforming Google Drive into a streamlined team collaboration document center. It covers folder structure, permission systems, workflow templates, security, version control, collaboration best practices, analytics, onboarding, and lifecycle management—delivering everything you need for efficient document operations.
• Target:
  • Team leaders setting up document systems for growing teams
  • Operations managers standardizing workflow and compliance
  • HR managers onboarding new employees and ensuring access
  • Startups and SMEs seeking scalable, pro-level doc management
• Benefit:
  • Save weeks designing folder structures and templates from scratch
  • Get plug-and-play policies and best practices for instant rollout
  • Avoid permission chaos and accidental data leaks
  • Gain full visibility on doc usage, backup, and team collaboration stats

2. How do you use this prompt?

1. Open Claude
2. Copy the prompt above
3. Paste into Claude and run
   User Input : Please help me turn Google Drive into an efficient team collaboration document center: 1. Design a standardized folder structure and permission system; 2. Create various work templates ; 3. Establish document version control and approval processes; 4. Set up document sharing specifications and security policies; 5. Create a document retrieval and tagging system; 6. Establish a backup and recovery mechanism for important documents; 7. Optimize team document collaboration and real-time editing processes; 8. Set up document usage statistics and value analysis; 9. Create a new employee document access and training process; 10. Establish document lifecycle management; 11. Design a document knowledge base and FAQ system; 12. Generate a plan to optimize team collaboration efficiency and document management.
4. Get a full plan with folder maps, templates, policies, and rollout steps—ready to implement

3. When will you need this prompt?

• Startup founders → Setting up a scalable doc system before team expansion to avoid chaos later
• HR managers → Onboarding new hires with secure, easy document access and training resources
• Project managers → Launching new projects and needing standardized templates and folder structures
• IT admins → Auditing permissions, usage, and security for compliance or scaling
• Remote/hybrid teams → Needing seamless, real-time collaboration and version control on docs