1. What this prompt does

• Function: This prompt connects your email and calendar with ChatGPT to gather all relevant information for your upcoming meetings. It synthesizes data to provide a succinct background, pre-read links, decisions to confirm, and suggested questions, all in one place.
• Target: Busy professionals who need efficient meeting prep, project managers coordinating teams, executives making strategic decisions, and administrative assistants organizing schedules.
• Benefit:
  • Save time by automating meeting prep
  • Get organized summaries for effective decision-making
  • Avoid missing important pre-read materials
  • Enhance meeting contributions with thoughtful questions

2. How do you use this prompt?

1. Open ChatGPT
2. Connect and authorize your email account inside ChatGPT
3. Connect and authorize your calendar account inside ChatGPT
4. Search using keywords meeting, agenda, decision to extract details from emails
5. Extract background brief, pre-read links, decisions, and suggested questions for each meeting
   User Input :

   Read this week’s calendar and related emails with the same topics/participants. 
   For each meeting, output a background brief, pre-read links, decisions to confirm, and three suggested questions.
   

6. Get a formatted report instantly

3. When will you need this prompt?

• Project Managers → When preparing for weekly team syncs, to ensure all agenda items are covered and decisions are made.
• Executives → Before strategic planning meetings, to have background briefs and strategic questions at hand.
• Administrative Assistants → While organizing executive schedules, to prepare comprehensive meeting notes.
• Busy Professionals → Before client meetings, to have all necessary documents and questions ready.
• Team Leads → During sprint planning sessions, to confirm past decisions and align on future actions.