1. What this prompt does

• Function: This prompt helps you convert raw meeting minutes into a structured action matrix, merging duplicate actions and highlighting dependencies across meetings for better task management.
• Target: Team managers seeking clarity on tasks, Project coordinators handling multiple teams, Business analysts needing structured data, Team members responsible for follow-up actions.
• Benefit:
  • Save time by automatically organizing meeting notes.
  • Get clarity on task responsibilities and deadlines.
  • Avoid redundancy by merging duplicate actions.
  • Enhance collaboration with clear dependencies highlighted.

2. How do you use this prompt?

1. Open ChatGPT
2. Copy the meeting minutes
3. Paste into ChatGPT and run
   User Input :

   Read this week’s minutes and output an action matrix, merging duplicates and cross?meeting dependencies.
   

4. Get your structured action matrix instantly

3. When will you need this prompt?

• Team managers → Need to assign tasks clearly after a weekly meeting.
• Project coordinators → Organizing tasks from multiple meetings into one overview.
• Business analysts → Simplifying large sets of meeting data into actionable insights.
• Team members → Clarifying individual responsibilities and deadlines.
• HR specialists → Reviewing tasks and progress in team development meetings.