1. What this prompt does

• Function: This workflow connects to your Google Drive, scans and analyzes your current file/folder structure, and provides a full audit—identifying duplicates, large, or outdated files. It then delivers tailored recommendations for organization, naming, sharing, backup, tagging, and more, resulting in a smart, efficient file system.
• Target:
  • Busy professionals managing growing Drive accounts
  • Small business owners needing secure, organized cloud storage
  • Students/faculty with years of accumulated schoolwork
  • Teams collaborating on shared documents and projects
• Benefit:
  • Save hours sorting and auditing files with one AI-powered scan
  • Get personalized folder structures and naming strategies
  • Avoid wasted space and data loss with backup and cleanup plans
  • Speed up file search, sharing, and version control instantly

2. How do you use this prompt?

1. Open ChatGPT
2. Copy the prompt above
3. Paste into ChatGPT and run
   User Input :

Please help me build an intelligent file management system for Google Drive: 1. Scan my Google Drive and analyze the current file organization structure; 2. Identify duplicate files, expired documents, and large files; 3. Recommend reclassification of files by project, time, and importance; 4. Create standardized folder naming conventions; 5. Recommend a file version control strategy; 6. Design a file sharing permission management solution; 7. Create a backup strategy for important documents; 8. Establish a file retrieval and tagging system; 9. Generate storage space optimization suggestions; 10. Develop a regular file cleanup and archiving plan.

4. When prompted, connect and authorize your Google Drive within ChatGPT
5. Receive a full audit report, organization plan, and actionable recommendations instantly

3. When will you need this prompt?

• Remote workers drowning in files → Overwhelmed by Drive clutter? Instantly organize and optimize with AI.
• Startup founders managing team documents → Secure, share, and back up critical files with clear roles and naming conventions.
• Students with years of coursework → Auto-sort notes, projects, and papers for fast retrieval and easy archiving.
• SMBs migrating to cloud storage → Avoid costly storage bloat by eliminating duplicates and optimizing structure.
• Legal/HR teams with sensitive data → Ensure permissions, backups, and versioning are rock-solid—no manual audits needed.